Question:
Hi,
I have hunted the forums all afternoon but not found anything on this so here's my question.
When running reports on g/l account line items from FI or JVA how would I restrict those reports so that they do not display results from certain employee expense accounts? We have a couple of g/l accounts that are used to capture all of the employee expenses that we do not want all users with access to line item reports to be able to see. I guess we would need to extend it to the reconciliation accounts on the employee vendor accounts also but I think the same principal would apply as they are g/l accounts also.
Can I do this through a user exit on the reports that would run an auth check on the g/l account auth group? If I do this would I need to put the specific g/l account into a new auth group? If so any ideas on the impact that could have in other areas?
We are running 4.6c, if any more info is needed please let me know, I am in UK time frame.
Your help is appreciated
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D. James
Answer:
THere are two ways to control this if your employees are setup as vendors to make the travel expense paymnet ( general practice ) On the Vendor master records for the employees you add an authorization group to the master record (most companies use ZEMP) and then do not give out access to user who is not to see employee expense accounts.
Sice you captured these in a special G/L Account you can add an authorization group to the G/L account master record and do not give access tot he G/L accounts to people who do not need to see these records.
FOr the most part the FI SAP delivered reports check the standard auth object for these and add a record tot he report something like " the total include data you are not authorized to see the detail on" or "Data has bees excluded for unauthorized records"
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John A. Jarboe
Answer:
John,
Thanks for your response, fits with what I already knew and expands on that, much appreciated.
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D. James