Question:
Hello PS people...
I have a problem here with this scenario
Budget assigned to a project 380.000 USD
3 purchase requisition created from external activities (only this 3 activities were created in the project)
PR1 100.000 USD
PR2 200.000 USD
PR3 80.000 USD
PR Committment 380.000 USD
Now, people from MM needs to create a PO that includes the PRs.
PO item 1 98.000 USD (based on PR1)
PO item 2 202.000 USD (Based on PR2)
PO item 3 80.000 USD (based on PR3)
Committment for PO would be 380.000 USD
When they try to save the PO,an error shows: "Budget Exceeded" but budget is not exceeded.
It seems that AVC does not allow the creation of a PO committment bigger than PR committment at a item level. Is that so?
Any clue?
Best Regards
Mercedes
Answer:
Mercedes this would only be true if the PO value caused the project to exceed your tolerance. Look at your controlling WBS element status using CJ02 for status ISBD. Select your row and click the information icon at the bottom of the screen. Can't quite remember the menu path from there, (I don't have access to my system at the moment), extras/change documents/status? You will see the user id that caused the status change. It entirely possible that you MM guy/gal made an error when trying to create the PO (qty or price) that put you over budget. They wouldn't have been able to save and probably tried again with correct numbers. By then ISBD has already been set, so the system blokced them again. You'll have to deactivate availability control to get your PO through.
Hope this helps.
Bill
Answer:
Hello BG
Unfortunately , ISBD is not active in WBS element wich has the activities related with PRs.
I did the test myself, generating the same scenario, and the message budget exceeded shows.
I also configure the tolerance limits, where the purchase requisistion is not included, the rest are configured.
I don't know what else to test. I will post a note in SAP.
Best regards.
Answer:
Hi All,
It can be a problem in the Budget Tolerance Settings.
Kindly Check that also please.
Answer:
Hello nbhardwaj1
I changed tolerance limits. I configured tolerance limits for all groups of operation except PR (my client does not want to activate AVC for it).
I also set Purchase Order operation to show error when 110% is reached.
I save the settings and test again with a new project and the message error still shows when creating PO
Maybe i don't have enough information about AVC, I checked on SAP help, but information is very general. Maybe someone could explain in detail how the AVC works for PO realted to PR and commitments.
Any clue will be welcome
Best regards
Mercedes
Answer:
hi,
ur explanation provides a littlebit information on this error why system may be behaving like this.
when u r creating PR, system is not doing availability check as u have configured, but r u sure that there is nothing generating assigned value for the wbs element? bcz it might be happening that either commitment or actual cost is coming from diff sources. here some information what sap says about assigned value for project
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The assigned value is calculated from:
Actual costs and statistical actual costs on the WBS element in question
Actual costs and statistical actual costs of subordinate WBS elements if these do not have a budget, that is to say, if they do not have 'budgeted' status.
Commitment on the WBS element in question
Commitment of subordinate WBS elements, if they do not have a budget, that is, if they do not have the 'budgeted' status.
Maximum from plan and the total from actual costs + commitment for assigned networks, network activities or orders. (The plan value "reserves" the budget on the WBS element. Therefore this budget cannot be consumed by another network, network activity, order or WBS element). Here, the precise logic depends on the status of the assigned network, network activity or order and on the Customizing settings. In summary:
In 'released' status, the assigned value always includes the maximum from the plan value and the sum of actual and commitment. In 'Created' status, the plan value is included in the assigned value if the 'Funds cmmt in plan' indicator is set (Transaction OPSV) in Customizing for the network type/order type.
Exception: Planned costs of networks or network activities that are used for forecasts (see appropriate indicator in the network type, Transaction OPSC) are never included in the assigned value.
In status 'Technically complete', 'Complete' or 'Deletion flag', the plan value is never included in the assigned value.
The plan values of assigned networks are not taken into account for valuated project stock. If you set the availability control to validation against annual values, the values planned at year level are taken into account provided there is no overall plan value.
debit through settlements to the WBS element
credit through settlement to a budget controlled object
parked documents (value type 60), as of Release 4.6B
The following does not contribute to the assigned value:
actual costs with cost element which were defined as an exempt cost element in Customizing of availability control (Transaction OPTK).
credits through settlement to a non-budget controlled object (for example cost center). (Note 159850)
credits of assigned production orders through delivery.
Revenues
Plan values on WBS elements
Plan values of attached orders to products of the sales order or project stock
Funds commitment in the sales order or poject stock (value type 11)
Down payments
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hope u can able to find out the cause based on above information provided in sap notes..
enjoy sap
Rajm
Answer:
Hi
I finally found the source problem, there was a configuration that was not set so my budget was consumed before PR were created.
Now I have finally understood how AVC works!!!
Thanks to all of you
Best regards
Mercedes
Answer:
Hi,
Would you mind share with us which setting have this impact?
So we could learn from you also.
Thanks in advance!
BR
Jason
Answer:
Hi,
Is it you changed the tolerance limts n make it include the PR in task list?
Thanks.
BR
Answer:
Hi BR
Well, basically my budget was not working properly due to a set of wrong configurations. My budget was exceeded from the begining.
I had configured that budget should be released, wich was wrong, so when I released the project plan values consumed my 0 budget (because it was not released). The rest was the system just working funny.
I can give you more details of the final configuration according to my client requests.
Best Regards
Mercedes
Answer:
Hi Mercedes,
Thanks for replying!
If I understood correctly, the problem is you did not release your budget therefore your useable budget is 0 then you got the waring/error message right?
If so, just need to release the budget why you say your configuration is wrong?
Thanks again for sharing your thoughts!
BR
Answer:
Hi BR
Configuration was wrong because accoording to my client needs, they don't need to release the budget they aasign to projects.
Anyway, i'm still having problems with AVC. Is not working correclty when I add new activities after budget is assigned.
AVC works on old activities but not new ones, I posted another note in SAP.
Best Regards
Mercedes
Answer:
Hi,
OK, continue exploring SAP then!
Thanks!
BR