Question:
Hi there,
Would like to know whether is it possible to limit the qty being raised in the PR. As we need to limit total qty in PR for certain materials e.g. the total qty raised in the PR shouldn't exceed 200 qty for material A in a month. And material A will usually purchase from a fixed or preferred vendor but it's also possible to purchase from other vendors as well.
Is there a way to use standard sap e.g. quota arrangement or by setting the message number 06 076, instead of using user exit?
Thanks,
Mei
Answer:
Hi,
The best solution is to use quota arrangement where the maximum quantity for each and every vendor is defined clearly.
Cheers,
HT
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Moderator:
Answer:
Hi HT,
Thanks for the fast response.
But the user may not even know how is the max qty to order from each vendor but knows that e.g the max qty cannot exceed 200 qty and usually order from vendor A but if vendor A is out of stock or unable to supply, then they might ask vendor B or / and C. Thanks for your advice.
Mei.
Answer:
Hi,
the user may not even know how is the max qty to order from each vendor but knows that e.g the max qty cannot exceed 200 qty
If this is the case, then you should look at the setting of maximum lot size entry of 200 into the quota arrangement line item for Vendor A.
but if vendor A is out of stock or unable to supply, then they might ask vendor B or / and C.
Unfortunately, SAP could not know when Vendor A is running out of stock which is completely validated outside SAP. How could you keep track of your vendor's stock currently in your SAP system? did you use Consignment process for your vendor A?.
Cheers,
HT
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Moderator:
Answer:
Hi HT,
If this is the case, then you should look at the setting of maximum lot size entry of 200 into the quota arrangement line item for Vendor A.
I don't think I am able to limit the qty for vendor A only, as I have to limit qty purchased e.g. 200 rather limiting the qty that I can purchase from vendors.
If I use quota arrangement for vendor A and limit the purchase of material A to max qty to 200, does it mean that I can only purchase material A from vendor A and not from other vendors, even though vendor A is the preferred vendor?
By creating the quota arrangement for vendor A and setting of maximum lot size entry of 200, will it meet the 2 examples below?
Example 1:
And let's say if I have purchased 200 qty of material A from vendor A but raised another PR of 10 qty of material A from vendor B. Will the system give a warning saying that the max qty is reached for material A?
Example 2:
If I have purchased 180 qty of material A from vendor A and raised another PR of 20 qty of material A from vendor B. This is allowed by the system as the max qty of 200 is not exceeded yet.
Thanks for your help in advance,
Mei
Unfortunately, SAP could not know when Vendor A is running out of stock which is completely validated outside SAP. How could you keep track of your vendor's stock currently in your SAP system? did you use Consignment process for your vendor A?.
Basically we don't need to monitor when vendor A runs out of stock but needs to limit the qty being purchase for material A, irregardless from which approved vendors, even though the preferred vendor is A.
Answer:
Hi,
Basically, in quota arrangement functionality, SAP has provided many good and flexible options for you to select. They are -
1) The setting of minumum quantitity for split quota ie. in this case, SAP will refer to the requisitioned quantitty to determine if this quantity should be splitted into several vendors or not;
2) The minumum lot size for a certain quota arrangement record ie. in this particular case, if the requisitioned quantity is less than this pre-defined level, this requisitioned quantity will not be awarded to that specific vendor (similar to the setting of minimum order value you have made in vendor master data. However, this is applicable to quantity instead of value).
3) The maximum lot size for a certain quota arrangement record. In this case, if the requisitioned quantity is in excess of this pre-defined level, the difference will be awarded to the next vendor in queue.
4) The maximum quantity for a certain quota arrangement record. This is applicable if you would like to set the maximum allowable quota that you decided to purchase from that particular vendor for that period.
Example 1:
And let's say if I have purchased 200 qty of material A from vendor A but raised another PR of 10 qty of material A from vendor B. Will the system give a warning saying that the max qty is reached for material A?
You should split further into two sub-scenarios - firstly, if there is only one procurement element (after MRP run) with the total required quantity of 210, then in this case two PRs will be generated - one will be for vendor A with the proposed quantity of 200 and another PR for Vendor B with the quantity of 10. However, if you have run MRP twice (ie. in two different period of time) which resulted in two procurement elements creation, then if the min lot size of vendor A is set as 10, then two PRs will be generated in favor of Vendor A only.
Example 2:
If I have purchased 180 qty of material A from vendor A and raised another PR of 20 qty of material A from vendor B. This is allowed by the system as the max qty of 200 is not exceeded yet.
Similar to the above-mentioned scenario and if the min lot size is set as 10 for Vendor A, then regardless of how many times did you run MRP, all procurement elements will go to vendor A.
Cheers,
HT
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Moderator:
Answer:
Hi HT,
Will go and test it out tomorrow to see can I use quota arrangement for my scenario. I don't think the PRs are generated by MRP but manually created.
two more question:
Referring to the example from the online SAP help: Purchasing ==> optimized purchasing ==> Source Determination ==> Quota arrangement ==> Determining the source under a Quota arrangement
From the example, it shows that the next requistion will be assigned to vendor B has the lowest quota rating.
Question 1:
since the quota-allocated qty for vendor A is 780 and B is 380. If I raised a PR and based on the calculation given in the SAP help it will be allocated to vendor B and let's say I place a qty of 200, so for the next PR raised, how does the system goes about calculating which vendor to allocate? Does the system less the qty that has been issued out from vendor B ?
Question 2:
Let's assume that quota-allocated for vendor is 780 and B is 380 and I have already raised a qty of 200 from vendor B and vendor B's remaining qty is 180 now and if I need to raise another PR of qty 200, will the sytem get from vendor A only? As I know that for manually created PR, there won't be any split qty. But if I raised a PR of qty 80, so which vendor will the system get from?
Thanks,
Mei
Answer:
Hi,
As I have said that all information are available in on-line help documentation. Try to get it through and get back to me if you would get additional inquiries.
Cheers,
HT
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