Question:
Hi Folks
I have finished running Payroll and exploring more on Posting to Accounting.
To start with i am using only 6 components in payments and 3 components in Deductions(Bank tranfer/Income Tax/Loan Repayments) in Expense Account.
When i run posting to accounting i am getting the following Out Put.
_____________________________________________________________
BD 08 2006 Payment Date 30.11.2006
Expense account
CoCd BusA NRe SymK Assignmnt Number Amount Curr.
BDA1 2 1100 0,00 0,00 INR
Payroll result Tpe W. type Number Amount Curr.
BD 08 2006 A /460 Income Tax 0,00 3.772,00- INR
BD 08 2006 A /559 Bank transfer 0,00 19.048,00- INR
BD 08 2006 A 1040 House Rent Allowance 0,00 1.950,00 INR
BD 08 2006 A 1050 Dearness Allowance 0,00 10.650,00 INR
BD 08 2006 A 1080 City Compensatory Allow. 0,00 1.000,00 INR
BD 08 2006 A 1090 Conveyance Allowance 0,00 800,00 INR
BD 08 2006 A 4500 Motor Cycle Advance - RP 0,00 3.000,00- INR
BD 08 2006 A 4510 Computer Advance - RP 0,00 1.000,00- INR
BD 08 2006 A 4530 House Build Advance -RP 0,00 2.000,00- INR
BD 08 2006 A 4550 KGID Loan - RP 0,00 1.500,00- INR
BD 08 2006 A 1000 Basic 0,00 15.000,00 INR
BD 08 2006 A 1030 Foreign Service Allowance 0,00 920,00 INR
Balance C 0,00 INR
Balance BD 08 2006 0,00 INR
tatistic
Posting run no. (PP) 0000000103
Doc. creation No Documents Created
Selected Personnel Numbers 1
Evaluated Personnel Numbers 1
Personnel Numbers Rejected 0
Personnel numbers skipped 0
_____________________________________________________________
Now my questions are
1) Though i am getting Balance C as 0 - I am not getting the message - Error free. It is coming No Documents Created.
2) Is there any error in my process. Because i am posting all the wage types including Income Tax and Bank Transfer in expense account.
3) Every Expense account should have corresponding Balance Sheet a/c?
Appreciate any help on this.
Regards
Ragavan
Answer:
I think u havnt stated ur problem clearly.... anywayz, y u r going t create document type C instead of AB..... plz ask ur FI consultant to use transaction fbl3n and verify the posting....
_________________
Jahani Ahmed
Functional Consultant HCM
SAP Solutions
Answer:
Hi
Thanks for the reply.
Here in the case i am not trying to generate Document C or AB.
All that i want is to finish the Posting to Accounting and get the Message Error Free so that the Payroll process will be over.
I am looking the ways and means to achieve this with different permitation and combination.
To start with i am posting all the wages in expense account and testing it.
Appreciate any help on this.
regards
Answer:
Ragavang,
Your approach seems slightly strange. You really need to talk to the FI consultant to determine how each of the wage trpes are to be posted, rather than assigning all wage types to a single symbolic account.
However, if you want to identify the problem with your posting run, I suggest you click on the 'Document Overview' button; there should be some error messages in the payroll posting document. You will probably find that either the GL account does not exist or, since it is an expense account, the posting requires a cost centre.
Rory
Answer:
Hi
Thanks for the positive reply.
As you have mentioned, i am speaking to my Finance consultant on different wage types.
Parallely i am just testing Posting to Accounting with some minimim data and see how the system behaves. The idea is to get the feel of how the process is happening. I just want to post it successfully irrespective of the results. But i am not getting it.
The main thing is the Document is not getting created so that i could not see the error.
Please find below the message i am getting after the Posting run.
Posting to Accounting: Create Posting Run
Log
00000069 Selva Murugan
Statistic
Posting run no. (PP) 0000000110
Doc. creation No Documents Created
Selected Personnel Numbers 1
Evaluated Personnel Numbers 0
Personnel Numbers Rejected 1
Personnel numbers skipped 0
That is why i got stuck and could not proceed further.
Hope you understand my position now.
Appreciate any help.
Regards
Answer:
try running it with Type of document creation set to T that way you will get a posting document you can evaluate and check the contents of
Good luck,
greg
_________________
www.newhithr.co.uk
Answer:
However, if you want to identify the problem with your posting run, I suggest you click on the 'Document Overview' button; there should be some error messages in the payroll posting document. You will probably find that either the GL account does not exist or, since it is an expense account, the posting requires a cost centre.
Have you looked at the error messages in the document? Despite the fact that no documents have been created you should be able to look at the payroll posting document.
Answer:
Hi
I am presenting my case in much better way.
Please find below the output log which i am getting while run Posting to Accounting.
As i said earlier i am Assigning Expense Account for all the Wage Types for the Testing purpose and see how the Posting is happening.
I heard that we should get 0 in the balance and then only it is fine. I am getting the Balance as 0 in yellow line. But it is coming no document created. I think i should get the message Error Free in the same place where i get No documents created.
Appreciate any help
_____________________________________________________________
BD 08 2006 Payment Date 30.11.2006
Expense account
CoCd BusA NRe SymK Assignmnt Number Amount Curr.
BDA1 1100 0,00 0,00 INR
Payroll result Tpe W. type Number Amount Curr.
BD 08 2006 A /460 Income Tax 0,00 3.772,00- INR
BD 08 2006 A /559 Bank transfer 0,00 19.048,00- INR
BD 08 2006 A 1040 House Rent Allowance 0,00 1.950,00 INR
BD 08 2006 A 1050 Dearness Allowance 0,00 10.650,00 INR
BD 08 2006 A 1080 City Compensatory Allow. 0,00 1.000,00 INR
BD 08 2006 A 1090 Conveyance Allowance 0,00 800,00 INR
BD 08 2006 A 4500 Motor Cycle Advance - RP 0,00 3.000,00- INR
BD 08 2006 A 4510 Computer Advance - RP 0,00 1.000,00- INR
BD 08 2006 A 4530 House Build Advance -RP 0,00 2.000,00- INR
BD 08 2006 A 4550 KGID Loan - RP 0,00 1.500,00- INR
BD 08 2006 A 1000 Basic 0,00 15.000,00 INR
BD 08 2006 A 1030 Foreign Service Allowance 0,00 920,00 INR
Balance C 0,00 INR
Balance BD 08 2006 0,00 INR
atistic
Posting run no. (PP) 0000000112
Doc. creation No Documents Created
Selected Personnel Numbers 1
Evaluated Personnel Numbers 1
Personnel Numbers Rejected 0
Personnel numbers skipped 0
Answer:
which mode are you runing it in? T or P or S?
Only T or P will create documents.
good luck
greg
_________________
www.newhithr.co.uk
Answer:
Actually it is only 'S' and 'P' that generate documents. 'T' basically tests that the postings balance, which for this employee they do.
_________________
Rory
Answer:
Hi
I have tried runing it in the live mode(P) and getting the following error.
_____________________________________________________________
Log
00000068 Ganesh Babu
3G178 The created posting run contains no documents; Read the long text
Statistic
Posting run no. (PP) 0000000121
Doc. creation No Documents Created
Selected Personnel Numbers 1
Evaluated Personnel Numbers 1
Personnel Numbers Rejected 0
Personnel numbers skipped 0
The created posting run contains no documents; Read the long text
Message no. 3G178
Diagnosis
The system did not find any information relevant to posting when evaluating payroll results for posting to Accounting. This may have several causes:
The evaluated payroll results correctly do not contain any wage types to be posted.
The evaluated payroll results are incorrect.
The specification of posting characteristics for wage types is incorrect.
System response
Although the posting run does not contain any payroll documents, the system has created an index for this posting run. The system will use this index in the case of a retroactive accounting run for the payroll results that were evaluated for this posting run. If the system has used this index because of a retroactive accounting run, you can no longer delete, reverse or repeat the posting run.
Procedure
Check if it is correct for the posting run not to contain any payroll documents. If this is not the case, delete the posting run in order to prevent the system from evaluating the posting run index in the case of a retroactive accounting run.
____________________________________________________________
Request any help to do necessary changes and to run it.
regards
Answer:
as usual, Rory is spot on, my mistake!
perhaps your error is being caused by your WT posting set up, the entries going to your expense accounts should be say 1000, the entries to your other balance sheet accounts should also be 1000, are you sure you are actually posting anything?
G
_________________
www.newhithr.co.uk
Answer:
You need to assign gthe symbolic account to a GL account.
Check the following entry in the IMG:
Activities in the AC System - Assigning Accounts - Assigning Expense Accounts
_________________
Rory
Answer:
Hi Rory/Munknee
As you have suggested i have created corresponding Balance sheet account for expense account and linked Symbolic account with Expense Account and Balance sheet Account.
While going forward i am gettign the following when i run it in Simulation mode. Now it is coming Incorrect. When i see the Document overview, i am getting the details of the error and it as follows:
_____________________________________________________________
Log
00000068 Ganesh Babu
Statistic
Posting run no. (PP) 0000000128
Doc. creation Incorrect
Selected Personnel Numbers 1
Evaluated Personnel Numbers 1
Personnel Numbers Rejected 0
Personnel numbers skipped 0
21.03.2006 Posting document
Run 0000000128
Company code BDA1
Document 0000000015
Posting curr. INR
Ref.doc. XXXXX00001
Doc.type AB
Document Line Business Area
Type of replacement Amount Crcy
Object
Old acct assignment New acct assnmt
List contains no data
21.03.2006 Posting document
Messages for docs.
Document MT Message Text
15 E Error in document: HRPAY 0000000015 CLNT128
15 E For object RF_BELEG BDA1, number range interval 01 does not exist FBN1
21.03.2006 Posting document
Messages for line items
Document Line MT Message Text
15 1 W Enter a true account assignment relevant to cost accounting
15 1 W No master cost center is possible as replacement for direct acct assignmt
15 1 E No substitute cost center maintained
15 1 E Account assignment objects are incorrect. No substitution is possible.
_____________________________________________________________
Hope i am nearing the completion and will complete if i solve the above errors.
Would be grateful if u could share your knowledge on solving the above errors.
Regards
Answer:
Doesn't look like you have a cost object for the employee assigned.
Does the employee have a cost centre on infotype 0001?